Why outsource event management?

By February 7, 2017News

Here at KAI Agency, we love nothing more than planning events. From charity days to international golf tournaments we have experience in plugging into a team to ensure your vision becomes a reality.

Sometimes event management can be underestimated and people find themselves running into stressful situations that could have been avoided with some help and guidance.

Event management takes a concept through to co-ordination, planning, budgeting and management of all the people, teams, logistics and features that come together to create the event or occasion at hand.

It is a complex and responsibility – laden process, the job requires a huge amount of administration, attention to detail and the all important time management.

So why outsource?

1. You can concentrate on what you are good at

Outsourcing your event ensures your employees on the ground remain dedicated to their own core roles rather than being tied up in organising events. The chances are that your team may not have much experience in this area and take more time than is really required causing stress. For example, we have access to related suppliers who we have worked with saving you time researching and setting up new business transactions

Access insider knowledge, skills and expertise

Outsourcing allows us to look an your event from the outside in, possibly filling in gaps or with experience have solutions to some of your queries in order to create something outstanding and memorable.


Asking the right questions from the start on all areas can bullet proof a budget and ensure there are no unexpected costs when invoices arrive

Ensure you are covered

Health & Safety is at the forefront of all events, risk assessments of all elements of the event can be co-ordinated through us, giving you complete peace of mind that all the correct documentation is provided, and that you are covered, should any incidents occur.

Remain Stress Free

Stress reduction is often deemed the biggest benefit for employees when bringing in event management assistance. All of the liaison and preparation will be tended by us, leaving you worry-free knowing that we are on standby to manage any issues that may arise.

So if you are at the beginning of creating an event, or knee – deep in the organisation of one no matter how big or small we can be that helping hand to make sure your event is the best it possibly can.

Interested in discussing an event over a coffee contact us here

We look forward to hearing from you.